At JSS Search Limited we take our data protection responsibilities seriously and would like to let you know about what we do with personal data that relates to you, why we need it and remind you of your rights regarding your data.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is JSS Search Limited of The News Building, No 3 London Bridge Street, London SE1 9SG.
JSS Search Limited is the group and we are registered at The News Building, No 3 London Bridge Street, London SE1 9SG. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). JSS Search Limited is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this Privacy Notice.
We will collect personal information about potential employees, workers and contactors through the application and recruitment process, either directly from candidates or sometimes from a recruitment agency or background check provider. We may sometimes collect additional information from third parties including former employers and credit reference agencies.
As well as name and contact details, we will hold the CV you provide which includes information about education and qualifications, former employers and work history. All the information we hold is necessary for us to assess your suitability for the job or service role on offer. It is in our legitimate business interests, and your own best interests, to make sure that we offer the job to the most appropriate candidate.
After we make a job or service offer, we may carry out some pre-employment checks including taking up references, and for some roles we need to do a credit reference check. To carry out these checks we share your name and some information to help the third parties identify you. The credit reference check will include information from publicly accessible sources such as the Courts and credit reference agencies. Our pre- employment checks may include checks carried out by us or by a recruitment agency in countries outside of the EEA if that is where you lived and worked previously. We are required to confirm the identity of our employees, workers and contractors, their right to work in the United Kingdom and seek assurance as to their trustworthiness, integrity and reliability.
Once your appointment is agreed we will use your personal data to send the job offer and employment or service contract to you. These are steps preparatory to entering into the contract of employment or service. We will also notify any recruitment agency involved in your recruitment that an offer has been made. Most of the information we hold at recruitment stage has been provided by you directly, or on your behalf by the recruitment agency.
We will not publish your personal data, for example your photograph or work contact details, without your consent but some job or service roles will involve a degree of publicity and we will make that clear at interview stage.
We keep our recruitment records for the duration of the recruitment process, and then for no longer than 12 months for unsuccessful candidates. For successful candidates, the personal data in the recruitment file will be carried forward into our employee or service provider file.
We will not disclose your data to any other party unless the following:
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes. You are entitled to see the information we hold about you. You can also request changes to be made to incorrect, misleading or incomplete information. You can ask for information to be deleted or blocked if you legitimately think that we shouldn’t be processing that information, or we are processing it incorrectly. You can also ask us to transfer your personal information to another party in certain circumstances.
If you have any queries about this Privacy Notice or your personal information generally, including questions about accessing your personal information or correcting it, you should contact us at the address below. If you are unhappy about the way we use your personal data or the way in which we respond to your request to exercise your data protection rights, you can contact:
The Data Protection Manager JSS Search Limited, The News Building, No 3 London Bridge Street, London SE1 9SG or email firstname.lastname@example.org.
You also have the right to lodge a complaint with a supervisory authority, the Information Commissioner at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.